Were hiring a trainee administrative assistant

Trainee Apprentice Administrative Assistant Core Responsibilities

Reporting to Accounts and HR Manager

 

• SALES ORDER AND INVOICE PROCESSING
• PROCESSING PURCHASE INVOICES ON SAGE
• BANKING AS AND WHEN REQUIRED
• JOB BOSS  - INVOLVING TIME ENTRY, PURCHASE INVOICES, PURCHASE ORDERS
•  DATA LABOUR HOURS RECORDING
• GENERAL OFFICE DUTIES TO INCLUDE FILING, ANSWERING THE TELEPHONE, SORTING THE POST, ORDER STATIONERY, TYPING CORRESPONDENCE AS AND WHEN REQUIRED
• ASSIST THE DIRECTORS AS AND WHEN REQUIRED
• ASSIST THE ACCOUNTS AND OFFICE MANAGER AS AND WHEN REQUIRED
• TO COVER SOME OF THE DUTIES OF THE ACCOUNTS AND OFFICE MANAGER IN THEIR ABSENCE
• TO BE PUNCTUAL AND RELIABLE
• HUSBANDRY OF OUR SOFTWARE SYSTEMS
• ANY OTHER DUTIES AS REASONABLY REQUESTED
• ASSISTING THE OTHERS WITHIN ACCOUNTS TO KEEP A CLEAN CUT ADMIN SYSTEM
• MEETING VISITORS AT RECEPTION AND ENSURING THEY ARE SIGNED IN FOR HEALTH AND SAFETY
• ENSURING VISITORS ARE COMFORTABLE AND ARE PROVIDED WITH DRINKS AND MADE AWARE OF RESTROOM LOCATIONS AND FIRE EXITS
• ASSISTING HR MANAGER WITH KEEPING SYSTEMS UPTO DATE
• CONFIDENTIALALTIY IS KEY WITHIN THE ACCOUNTS AND HR DEPARTMENT, AND ALL CONVERSATION SHOULD REMAIN THIS WAY

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